Pre-Shipment Inspection Checklist for Shisha Charcoal

Shisha charcoal pre shipment inspection should establish whether identified finished goods meet the approved order requirements and whether remaining shipment conditions are closed. Record the purchase order, product grade, cube requirement, specification revision, approved sample and packaging revision before selecting cartons.

List each lot or available production reference and the quantity it represents. Separate inspected stock from unfinished, held or unrelated stock. If records cannot reliably link cartons to the goods under review, record that limitation and resolve identification before release.

Agree the inspector, inspection timing, access, sampling plan, acceptance criteria and person authorized to approve release. This is a proposed buyer checklist, not a statement that every listed record or inspection service is available from Unimax.

Agree how cartons and inner packs will be selected across the relevant lots and storage positions. Record selected carton identifiers, lot references, quantities examined and selection limitations. A supplier-selected display carton is not equivalent to an agreed representative selection.

Use the sampling quantities and defect decision rules accepted for this order. If access is restricted or only part of the order is finished, state the actual scope rather than describing the whole shipment as inspected. Retest or expand the review only under an agreed procedure; do not replace unfavorable samples with better-looking ones.

Where retained samples are required, agree their identifiers, holder, packaging, storage and retention period. Do not assume retained material will be available later without an explicit arrangement.

Check carton condition, closures, inner-pack integrity and visible signs of moisture or handling damage. Compare pack format and artwork with the approved revision. Record the number and location of affected units, supported by overview and close-up photographs.

Check product descriptions, carton marks, lot codes and required pack counts for consistency with the order and packing list. Where buyer label review is required, close it separately: matching artwork alone does not establish destination compliance.

Reconcile finished-carton counts, units per carton and declared quantities. Record whether a quantity comes from a full count, a sampled check or a supplier record. Check actual net weights using the agreed tare method, scale and acceptance rule; distinguish measured net quantity from gross shipping weight.

Use agreed methods to assess cube dimensions, unit mass, cracks, chipped edges, broken pieces and loose fines. Record actual readings and defect findings against the approved criteria. Photographs document appearance but cannot establish moisture, ash or other laboratory properties.

Review any required burn observations or technical reports for sample identity, represented lot, test date, method, reporting basis and acceptance limits. A target specification is not a measured batch result, and an unrelated report cannot clear an identified lot.

If a required result is pending, show it as pending and obtain a defined decision from the authorized reviewer. Do not invent universal moisture, breakage or burn-time thresholds. Conduct any agreed burn observations in a suitable controlled area, away from packed stock, with appropriate ventilation and fire precautions.

Compare available order, inspection, packing-list and invoice references for product identity, quantity, pack description and parties. Confirm with the buyer and logistics provider which transport and destination documents are required, who supplies each document and when it must be available.

Some transport documents are issued only after later shipping milestones. Record their planned issue point and review owner rather than claiming every final document must already exist before loading. An inspection report does not replace carrier acceptance or shipment-specific transport requirements.

Review the agreed loading plan: allocated goods, carton arrangement, pallet or floor-loading method, quantity and weight basis, handling responsibilities and protection measures. Actual container condition, loading execution and seal recording remain checks at loading; a plan does not prove they have happened.

Link photos to the order, inspection date, lot and selected cartons. Capture stock overviews, readable carton marks, selected packs, measurement displays, defects and corrected conditions. Preserve original findings alongside corrective-action evidence rather than replacing the first report.

Assign a report reference and record inspected quantity, sampling scope, measurements, open issues, evidence references and reviewer. At loading, add the relevant container identification, condition, loading-stage images and seal record when available. Keep those later records distinct from the pre-shipment inspection.

PT Unimax Pro Indonesia has equity ownership and operational control in the production facility. This supports coordination of requirements and follow-up with production; it does not imply 100% ownership, zero variation or availability of every proposed batch record. Confirm order-specific evidence before production.

Use explicit decisions: release identified goods subject to stated loading checks, hold the affected scope, or accept a defined deviation through the designated authority. Record the lot, quantity, approver, date and remaining conditions. Avoid an unqualified “passed” statement when required evidence is still missing.

For a hold, identify the finding, affected stock, corrective action, owner and reinspection or document-review requirement. Keep held goods from being mixed into released stock. An exception approval should state its exact scope and whether it changes only this order or the continuing baseline.

Before container closure, confirm that required corrective actions and loading-stage checks have been completed and the responsible person has authorized the next step. Pre-shipment inspection is evidence within a defined scope, not a guarantee of every carton or of arrival condition.